The Company Intranet and Video Conferencing
Business Video Conferencing and Intranet for Effective Communication
Feb 19, 2009
One result of using networking technologies in the workplace is that effective communication at workplace improves organizational performance. It creates a harmonious working environment, and ensures effective information exchange between different parts of the organization.
The Company Intranet for Effective Business Communication
An Intranet is an internal computer network, which is used only by employees or members of an organization. A company intranet is used mostly for sharing files and data among the employees, for keeping in touch with them, and for notifying about the upcoming events and meeting. Some organizations use an intranet for contacting their braches around the world.
Benefits
- The first benefit of using an intranet is its speed: it is much faster to write an e-mail than to send a letter.
- The company intranet technology allows employees to access the network and find all the necessary information in a few minutes.
- An intranet is easy to use and quite cost effective.
- An intranet can be used for teleconferencing.
Drawbacks
- Using an intranet requires the company to have the appropriate software and an intranet provider.
- If the main computer does not respond, the whole network is disabled. The company loses time, and as a consequence, money.
Video Conferencing for Communication in the Workplace
Video conferencing changes the ways of human communication. In the past, written letters and telephone calls were the main communication channels. However, now people can enjoy sitting in front of a webcam and communicating with each other by means of video conferencing. Such a face-to-face communication can strengthen the relations between family members and friends, as well as encourage business relations.
Video conferencing has become a useful tool for the government to hold regional, national and international conferences, especially in military, law, and healthcare sectors. Government officers and scientists from different countries use video conferencing for exchanging data and sharing experience. Video conferencing frees them from the necessity to travel.
Benefits
- Video conferencing increases the frequency of meetings with remote groups.
- People do not have to travel long distances. It helps to save the precious time.
- Video conferencing is widely and effectively used for trainings and education (e-learning and distance learning).
- Video conferencing saves money related to travel expenses.
Drawbacks
- The standard and quality of video conferencing depends on telecommunication connectivity, the bandwidth, and the resources of the company.
- The postal delivery services are negatively affected due to the fact that the demand for delivering printed documents is lower.
So, though there exist certain drawbacks, the company intranet and video conferencing technologies can be of a great help to individuals and organizations. An intranet and video conferencing can improve the effectiveness of both internal and external communication. As a result, the performance is to go up, while spending for traveling and exchanging information – down.
Those who found this article useful, may be also interested in learning about Effective Communication at Workplace.
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